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Asean Secretariat Secretary, Asisstant and Technical Officer Vacancies

The Association of Southeast Asian Nations (ASEAN) Secretariat is the nerve centre of ASEAN, a regional inter‐governmental organisation founded in 1967, to promote peace and stability, sustained economic growth, shared prosperity and social progress. It comprises the ten countries of Southeast Asia.

The entry into force of the ASEAN Charter on 15 December 2008 had provided new impetus to ASEAN’s integration efforts by establishing a legal and institutional framework required to achieve the ASEAN Community by 2015. This includes the newly approved organisational structure of the ASEAN Secretariat that is aligned to the requirements of the Charter, the three Blueprints of the ASEAN Political‐Security Community (APSC), the ASEAN Economic Community (AEC), and the ASEAN Socio‐ Cultural Community (ASCC), and the Initiative for ASEAN Integration (IAI) Work Plan 2.

The ASEAN Secretariat is therefore well positioned to provide the necessary services to effectively support the community building process under the Charter and the Community Blueprints.

Currently the ASEAN Secretariat is looking for a qualified candidate to fill the position of

Secretary
Requirements

We are seeking qualified candidates with the following qualifications:
Secretarial Diploma (D-III) from reputable Secretarial Academy.
Minimum one year of experience in secretarial, clerical, and administrative support services.
Ability to organise data and routine correspondence is required.

General Qualifications

Good English language skills (written and oral).
Computer literate and proficient in Microsoft Office tools.
Able to work independently as well as in a team in a multicultural environment.
Able to multi-task and willing to work irregular and long hours.
Knowledge on ISO 9001 : 2000 is an advantage.
Salary: IDR 2,000,000
Closing date: October 23, 2011

Gift Shop/Gallery Assistant
Requirements

Minimum Diploma (D-III) degree of relevant discipline and a minimum of three (3) years relevant experience.

General Qualifications

Competent information technology skills relevant to the position.
Proven ability to and plan within set priorities.
Ability to communicate effectively with colleagues at all levels of the organisation.
Ability to operate as an effective team member and support colleagues as required.
Good command of English, written and spoken.
Knowledge on ISO 9001 : 2000 is an advantage.
Salary: IDR 1,500,000
Closing date: October 31, 2011

Technical Officer Customs, Trade & Facilitation Division
Requirements

Bachelor degree in economics, international trade, international business, international relations, public policy or related fields from a reputable university;
A minimum three (3) years relevant work experience in technical role;
Demonstrated knowledge and technical skills in the relevant area and ability to acquire them;
Proven skills in problem solving in a complex organisational environment and in work planning;
Demonstrated ability to develop, implement, monitor and review policies and procedures;
Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines;
Good oral and written communication skills and strong interpersonal skills, including experience in cross-cultural environment and international settings;
Demonstrated ability to develop and maintain sound working relationships with stakeholders;
Demonstrated commitment to collaborative work practices;
Sound command of English, written and spoken.

General Qualifications

Computer literacy and proficiency in the use of Microsoft Office tools; ability to multi-task, work long and irregular hours, and perform tasks outside the usual job scope; ability to function effectively, independently and as part of a team; and a willingness to travel frequently on short notice.
Salary: IDR 5,000,000
Closing date: October 23, 2011

Technical Officer External Economic Relations Division
Requirements

Bachelor degree in economics, management, or related fields from a reputable university;
A minimum three (3) years relevant work experience in technical capacity;
Demonstrated strong knowledge in trade policy, research and technical skills in the relevant area and ability to acquire them; working knowledge of the WTO would be an advantage;
Proven skills in problem solving in a complex organisational environment and in work planning;
Demonstrated ability to develop, implement, monitor and review policies and procedures;
Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines;
Good oral and written communication skills and strong interpersonal skills, including experience in cross-cultural environment and international settings;
Demonstrated ability to develop and maintain sound working relationships with stakeholders;
Demonstrated commitment to collaborative work practices;
Excellent command of English, written and spoken.

General Qualifications

Computer literacy and proficiency in the use of Microsoft Office tools; ability to multi-task, work long and irregular hours, and perform tasks outside the usual job scope; ability to function effectively, independently and as part of a team; and a willingness to travel frequently on short notice.
Salary: IDR 5,000,000
Closing date: October 31, 2011

Technical Officer Legal Services & Agreements Division
Requirements

Bachelor degree in law from a reputable university;
A minimum three (3) years relevant work experience in handling agreements and legal issues.
Demonstrated knowledge and policy, research and technical skills in the relevant area and ability to acquire them.
Demonstrated ability to develop, implement, monitor and review policy and procedures.
Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines.
Good oral and written communication skills and strong interpersonal skills, including experience in cross-cultural environment and international settings.
Demonstrated ability to develop and maintain sound working relationships with stakeholders.
Demonstrated commitment to collaborative work practices.
Sound command of English, written and spoken.

General Qualifications

Computer literacy and proficiency in the use of Microsoft Office tools; ability to multi-task, work long and irregular hours, and perform tasks outside the usual job scope; ability to function effectively, independently and as part of a team; a willingness to travel overseas on short notice; and good health
Salary: IDR 5,000,000
Closing date: October 27, 2011

Should you meet above requirements please download application procedure at link below.

LINK

ASEAN Job Vacancy

The ASEAN Secretariat is therefore well positioned to provide the necessary services to effectively support the community building process under the Charter and the Community Blueprints.

Currently the ASEAN Secretariat is looking for a qualified candidate to fill the position of

Fax Operator - Jakarta
Duties and Responsibilities

Input data to the data filing system
Input all incoming and outgoing documents to the data filing system
Maintain filing and recording of any incoming and outgoing fax including distribution to the relevant officers.
Follow‐up email from ASEAN Member States.
Operate the fax machine
Operate fax machine to send and receive fax
Make copy and attach the report of outgoing document to the concerned Division
Follow‐up the incomplete incoming and outgoing fax documents.
Coordinate incoming and outgoing correspondence
Ensure incoming correspondence is submitted to the relevant recipient.
Ensure outgoing correspondence is transmitted to the intended recipient.

Requirements

Completion of appropriate technical or other training relevant to the position with a minimum two (2) years work experience.
Ability to communicate effectively with colleagues.
Ability to operate as an effective team member.
Entry level oral and written communication skills.
Basic level in computer skills with adequate knowledge in Microsoft Office.

Remuneration

Successful candidate will be offered the post with a probation period of six months and monthly salary commensurate with his/her personal qualifications.

Technical Assistant Executive Support Division Office of The Secretary-General - Jakarta
Duties and Responsibilities

Provide administration and programme support to the Senior Officer, particularly in relation to administration, research, public outreach and engagement activities;
Assist with the preparation of memoranda, research briefs, talking points, meeting reports;
Assist in the development of administrative processes within the Division;
Maintain relationships with divisions in ASEC, and external partners;
Assist with the coordination of meetings, events and initiatives;
Maintain records and ensure appropriate levels of access and confidentiality;
Provide support to other team members on administrative policies and procedures as appropriate.

Requirements

Bachelors degree in political science, international relations, business, public policy, social science or other related fields from a reputable university;
Minimum two (2) years of work experience in a related field;
Demonstrated ability to plan and organise tasks and work flows
Ability to work under pressure and adhere to deadlines;
Good oral and written communication skill;
Strong interpersonal skills;
Cross-cultural sensitivity;
Demonstrated ability to develop and maintain sound working relationships with stakeholders;
Demonstrated commitment to working as part of a team;
Sound command of English, written and spoken.

General Qualifications

Computer literacy and proficiency in the use of Microsoft Office tools; ability to multi-task, work long and irregular hours, and perform tasks outside the usual job scope; ability to function effectively, independently and as part of a team; and a willingness to travel frequently on short notice.

Remuneration

Successful candidate will be offered the post with a probation period of six months and monthly salary commensurate with his/her personal qualifications starting from IDR 3,500,000.

Should you interested please download applying procedure at link below. Closing date: September 15, 2011
Fax Operator--Technical Assistant Executive

Lowongan Kerja ASEAN Secretariat

The Association of Southeast Nations (ASEAN) was formed in 1967 with five Member States but has gradually expanded and now consists of ten. The entry into force of the ASEAN Charter in December 2008 signified ASEAN’s movement from a loosely structured association to a rules-based organization complete with clearly-defined goals and objectives. In 2003 ASEAN committed itself to the achievement of an ASEAN Community in 2020 comprising the three pillars of Political-Security, Economic and Socio-Cultural. This date has subsequently been accelerated to 2015. Comprehensive Blueprints for each of the Communities have been developed to guide efforts towards the achievement of the ASEAN Community.

The entry into force of the ASEAN Charter in 2008 has had a profound effect on the roles and operations of the ASEAN Secretariat (ASEC). As the 2015 target date for the achievement of the ASEAN Community approaches, the number and range of activities to be undertaken will increase and intensify. This in turn will place increased demands on the nature of ASEC’s support.

Currently ASEC is looking for qualified and suitable candidate to fill the position of Technical Officer External Relations Division 1, who will work under the External Relations Directorate, ASEAN Political & Security Community Department. This Division manages external relations with Dialogue Partners and other States, coordinate cooperation with UN, UN Specialised Agencies, international organisations and support the relevant ASEAN Committees in Third Countries.

Technical Officer External Relations Division 1
Duties and Responsibilities:

1. Provide technical and administrative support to the ASEAN Bodies with respect to meetings under ASEAN’s cooperation with the ASEAN‐UN, UN Specialised Agencies and ASEANInternational and Regional Organizations:

* Assist with compiling and/or providing the relevant documents such as briefing notes, talking points and presentations for the meetings.
* Assist with and/or draft meeting and/or mission reports.
* Assist with the coordination of the follow‐up actions and decisions with relevant internal and external parties.

2. Provide administrative support with respect to implementation of programmes and projects under the cooperation activities between ASEAN and UN, UN Specialised Agencies and ASEAN‐International and Regional Organizations:

* Formulate, appraise, implement and monitor programmes/projects under the ASEAN cooperation activities with UN, UN Specialised Agencies and ASEAN‐International and Regional Organizations’.
* Maintain and manage documentation of programmes/projects.

3. Facilitate requests from the ASEAN Member States, Dialogue Partners and other External

Entities as required

* Collect and compile information for reference and analysis.
* Prepare overview paper on ASEAN‐Dialogue Partner relations.
* Prepare documents for meetings with UN, UN Specialised Agencies and ASEANInternational and Regional Organizations and other external entities

Requirements:

* Bachelor degree in International Relations, Public Policy, Public Administration, Laws, Social Science, Economics, Management or an appropriate related field or discipline with a minimum five (5) years relevant work experience in technical role.
* Demonstrated knowledge and policy, research and technical skills in the relevant area and ability to acquire them.
* Proven skills in problem solving in a complex organisational environment and in work planning.
* Demonstrated ability to develop, implement, monitor and review policy and procedures.
* Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines.
* Very good oral and written communication skills and strong interpersonal skills, including experience in cross‐cultural environment and international settings.
* Demonstrated ability to develop and maintain sound working relationships with stakeholders.
* Demonstrated commitment to collaborative work practices.
* Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position.
* Sound command of English, written and spoken.

General qualifications:

Computer literacy and proficiency in the use of Microsoft Office tools; ability to multi‐task, work long and irregular hours, and perform tasks outside the usual job scope; ability to function effectively, independently and as part of a team; and a willingness to travel frequently on short notice.

Remuneration and Benefits:

Successful candidate will be offered the post with a probation period of six months and monthly salary commensurate with his/her personal qualifications starting from IDR 5,000,000. There are other applicable benefits which include monthly transportation allowance, outpatient medical reimbursement, hospitalisation insurance, and an annual bonus of a month’s basic salary. Upon completion of the probationary period, the candidate will be confirmed on an initial up to three‐year contract, inclusive of the six‐month probationary period.

How to apply:

Send your application to hr‐asean@asean.org highlighting your suitability and potential contribution to the position together with a detailed CV, including a recent passport‐sized photograph and certified true copies of educational certificates obtained, and completed Employment Application Form, which can be downloaded at www.asean.org/opportunities.

Please indicate on the subject heading: Application for Technical Officer External Relations Division 1.

Application papers should reach the ASEAN Secretariat by 30 March 2011. The Selection Committee’s decision is final and only short‐listed candidates will be notified.

Indonesia Job Vacancy

Asean Secretariat Secretary, Asisstant and Technical Officer Vacancies

ASEAN Job Vacancy

Lowongan Kerja ASEAN Secretariat

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