Indonesia Job Vacancy

Applications are invited for the above position in the Cultural section of the Australian Embassy, Jakarta. The position is a full time position with an immediate commencement date required.

The duties of the position and selection criteria are listed below. The successful applicant will meet the selection criteria as detailed in the attached. Applicants should ensure their application includes comments on how they meet each of the selection criteria and should be no longer that three (3) typed A4 pages. Applicants should also include a copy of their curriculum vitae (resume), and details of two referees who may be contacted if necessary. Applications which do not address the selection criteria will not be considered for interview.

A monthly salary of BB 4 Office Manager is IDR.12,685,462 will be offered to the successful applicant dependent upon qualifications, relevant experience and demonstrated skill.

Applications should be directed to Ms Gaby Kusniadi, Training and Recruitment Officer at the following email address: jakartajobapplications@dfat.gov.au, with subject: Project Officer or Office Manager before close of business 16.00 hours on Tuesday, 5 January 2010. Please note that no phone call inquiries will be taken and only short-listed applicants will be notified.
Duty Statement

Position No.: 5703
Designation and Classification: LES / BB 4
Local Designation: Office Manager
Department: DFAT
Section: Cultural
Branch: Australian Embassy, Jakarta
Permanent, Fixed Term or Part Time: Continuing
Immediate supervisor: Counsellor (Cultural)
No. of subordinates: Three
Highest subordinate: BB3

Duty Number:

• Manage Australia–Indonesia Institute (AII) and Cultural Section projects, with particular responsibility for high-profile projects, flagship programs (Muslim Exchange Program) and cultural activities, including travel as necessary;
  
• Assist with development and implementation of media strategy for AII programs and cultural diplomacy programs, including drafting press releases, liaising closely with Public Affairs Section and networking directly with Indonesian media contacts to facilitate coverage of AII and cultural programs, projects and activities;
  
• Liaise at high level with the Indonesian Government and other relevant organisations;
  
• Assist the Counsellor (Cultural) in initiating and assessing programs and preparing reports as required and monitoring/managing together with Public Affairs the budget forecast and allocation;
  
• Arrange and coordinate visits to and from Australia by cultural and other figures including supervising the facilitation of visas by Project Officers;
  
• Supervise the Personal Assistant’s management of the AII and Cultural Section file lists and opening of new files, check all Cultural staff have their filing up to date;
  
• Day-to-day supervision of the Project Officers and Personal Assistant as required;
  
• Translate/interpret at a very high level of bilingual fluency;
  
• In the absence of Counsellor (Cultural), manage the Cultural Section as delegated in consultation with the Counsellor (Public Affairs).

Duty representing highest function: 1 and 2
Qualifications : Relevant tertiary education with experience in management and office computer software

Selection Criteria:

• Demonstrated ability to develop, market and manage high-profile projects, in particular relating to cultural exhibitions and exchange programs with a good knowledge and network of cultural contacts and programs;
  
• Demonstrated ability to develop and implement a relevant media strategy and work with Indonesian media to promote Australia and its cultural programs;
  
• Demonstrated ability to monitor and manage a busy section and its budget forecasts and allocations;
  
• Ability to manage others in the section and work with very minimal supervision under pressure and to meet deadlines;
  
• Good interpersonal skills and ability to work as a member of a team;
  
• Ability to undertake translation and interpreting tasks at a very high level of bilingual fluency (English and Indonesian);
  
• Relevant tertiary qualifications are desirable.